Box and Dropbox are both cloud-based services for file sharing and storage that allow for collaborations with ease. Box vs Dropbox: which cloud-based software is the best in its class? Although Box and Dropbox are rivals today, the two cloud-based services were historically designed for different markets. Box has always focused on the enterprise market, and Dropbox has always focused more on the consumer market. However, the rivalry between Box and Dropbox have become more closely aligned as Dropbox has increased their business products line to enter the enterprise market in the last few years. So, Box vs Dropbox: who tops who?
What Is Box?
Box is a service that allows secure collaboration for file sharing from a variety of devices, such as a computer, smartphone, or tablet. With the Box service, users can manage and share their files across many devices throughout their business. Due to the flexibility of sharing amongst different devices and its cloud-based file sharing service, Box allows users to create, edit, review, and collaborate with other users on documents in real-time or on-the-go. Due to its ease of access and features, Box has gained popularity in the enterprise market and is used today by top brands such as General Electric (GE), Nationwide, Gap, Boston Scientific, and Pandora. Today, Box is utilized by over 50,000 companies worldwide.
What Is Dropbox?
Dropbox is a cloud-based service for file sharing and storage that has been a popular choice in the market especially for individual users looking to store and share data for free. Dropbox Business is the business package for enterprise users that includes more storage and sharing capabilities. Similar to Box, Dropbox has the capability to sync and share files securely across multiple devices. Today, more than 500 million people worldwide use Dropbox for their file sharing and storage needs.
Individual Use: Box vs Dropbox
Dropbox is more popular than Box when it comes to the individual and consumer market. Individual plans do not have as many "top tier" features as enterprise accounts, but depending on your needs, Box and Dropbox both have plans for the individual user. For individual use, Box and Dropbox are similar if one is not already accustomed to one or the other. See below four scenarios of which service to consider for individual plans.
- 1Do you prefer a desktop file structure interface?
- If you prefer a platform where you can add and search folders and files as if it were like a folder and file structure on your computer, then Dropbox has a desktop app.
- 2Do you need to bookmark webpage links in your cloud-based storage?
- If you need to bookmark webpage links for collaboration or for references, then you should consider Box.
- 3Do you need a lot of storage for free?
- If you are a student or an individual consumer that needs to store a lot of files, then consider a Box free individual account with 10 GB of storage.
- 4Do you need to purchase a large cloud-based file storage for access on multiple devices?
- The best deal in terms of price and storage would be Dropbox Individual Plus Plan with 1 TB of storage.
Enterprise Use: Box vs Dropbox
When the question of Box vs Dropbox comes up in terms of enterprise, Box has the advantage. Box has always focused more on the enterprise market while Dropbox recently made its debut in the enterprise market just in the last few years. Although there are shared enterprise benefits and features to both platforms, Box has more top features to offer for businesses.
- 1Integrations with apps and software
- Although both platforms can integrate with multiple software and apps, Box tops Dropbox by being able to integrate with over 1,400 apps and software.
- 2Workflow automation
- A feature unique to Box is workflow automation. Box allows for workflow automation by creating simple rules to automate tasks like reviews and approvals to allow effective and efficient movement of information through your business. The automation allows for quicker review cycles by automatically assigning tasks, such as a review, to designated team members when new and relevant documents are uploaded. Once a task is completed, a user will move the final document to an assigned folder for approvals and all designated members are notified automatically.
- 3Version history
- Another Box vs Dropbox feature is that Box tracks version history effectively and efficiently for record keeping and also team collaboration. Box allows for the storage of all files in one secure location online to give your business access to the latest version. Box tracks version history, and the cloud-based service also allows for a user to retrieve and download a previous version.
- 4Global and regulatory compliance
- Box also offers unique features such as managed encryption and ensuring global compliance to help businesses meet business requirements, regulatory policies, and data retention policies.
Dropbox For Individuals
$9.99 per month OR
$99.00 per year (save $20.88)
$19.99 per month OR
$199.99 per year (save $40.88)
Dropbox For Businesses
$12.50 per user per month (starting at 3 users)
$20.00 per user per month (starting at 3 users)
Box for Individuals
$10.00 per month
Box for Businesses
$300.00 per user per year ($25.00 per user per month)
Pricing: Box vs Dropbox
Pricing range is similar between the two platforms with variations accounting for different features offered in each plan.
Features: Box vs Dropbox
Box rivals Dropbox in features that are designed for the needs of growing or established companies. Box's designs and integrated features such as auto-expiration, secure sharing, version history, and file lock for security and collaborations are useful for businesses to collaborate with stakeholders nationally and globally in real-time or on-the-go. Box offers regulatory compliance features such as HIPAA which allows healthcare industries to utilize their cloud-share service.
If security and confidentiality, version history, and real-time collaboration are a part of your professional life, then Box is the cloud-based platform for you. Individuals or businesses who work in manuscript writing, data analysis, clinical data, technical writing, proprietary information, or in the legal, pharmaceutical, biotech, or life science industries, may find the many features of Box helpful.